22. Determining receipt of notices
As a seller, it is crucial to meticulously assess your records to determine whether you have received any notices related to the unit, the commonhold, or its various aspects. These notices are typically sent in writing, via email, or through official channels.
Thoroughly review your communication history, emails, physical letters, and any documentation related to the property. Pay special attention to any correspondence that outlines inspections, maintenance schedules, assessments, or potential modifications to the property.
Here is how you can go about it:
| Meticulous record assessment | Conduct a meticulous assessment of your records to determine whether you have received any notices related to the unit or the commonhold. This includes reviewing your communication history, emails, physical letters, and any documentation related to the property. |
| Written, email, and official channels | Notices are typically sent in writing, via email, or through official channels. Ensure that you check all these avenues to capture any notices that may have been communicated to you. This comprehensive approach helps in capturing information conveyed through various communication channels. |
| Communication history review | Thoroughly review your communication history, including emails and physical letters. Look for any correspondence that pertains to inspections, maintenance schedules, assessments, or potential modifications to the property. Notices covering these aspects are critical for maintaining transparency and addressing your responsibilities as a seller. |
| Identification of key topics | Pay special attention to correspondence that outlines key topics such as upcoming inspections, scheduled maintenance, assessments, or proposed modifications to the property. These topics often signify important matters that may require your attention or action. |
| Correspondence with stakeholders | Check for notices from various stakeholders, including the Commonhold Association, property management companies, or fellow unit-holders. Notices from different sources may cover distinct aspects of the commonhold, and it is essential to capture information from all relevant parties. |
| Documentation related to the property | Review any documentation related to the property, including official notices provided during your ownership. This could include documents related to the sale of the property, past assessments, or records of maintenance and repairs. These documents can serve as a comprehensive record of your interactions with the Commonhold Association. |
| Organised record-keeping | Maintain organised record-keeping practices to facilitate the retrieval of notices when needed. This ensures that you can easily access and reference relevant information, making the process of determining receipt of notices more efficient. |
| Noting action items | While reviewing notices, make note of any action items or responsibilities assigned to you as the seller. This proactive approach helps you stay ahead of any requirements or tasks that may arise based on the information provided in the notices. |
| Communication with potential buyers | If you are in the process of selling the unit, communicate relevant information from notices to potential buyers. Transparency in sharing information contributes to a smooth and informed transition for the new owner. |
By diligently assessing your records and reviewing all avenues of communication, you ensure that you are well-aware of any notices related to the unit or the commonhold. This attention to detail is essential for fulfilling your responsibilities as a seller and maintaining transparency throughout the selling process.